Responsibilities

Clocking In and Out:

  • Clock in and out for your shifts accurately.
  • Notify the coordinator if you miss a punch within a reasonable time period.
  • Inform our staff if you will be late or miss a shift.

Tracking Hours:

  • Double-check your hours every August before submission for the President's Award.
  • You will receive an email reminder to review your hours.

Schedule Management:

  • Manage your own schedule by signing up for opportunities you are interested in.
  • You can cancel or switch your sign-ups through your account.

Training:

  • Complete the mandatory in-person training during the first week of June or the online training option if you cannot attend in person.

3 Strike Rule (3 Points and You Are Out of the Program)

Absences: For any changes to next week's volunteer schedule (including cancellations, rescheduling, or shift type changes), please inform us by Friday of the current week whenever possible.

  • No call no show: 1 point
  • (Emergency Reasons) Notified within 12 hours: 0.5 point
  • (Emergency Reasons) Notified 24 hours ahead: No point

Tardiness:

  • Late with no notification: ½ point
  • Notified ahead of time: No point

Behavioral Issues:

  • Determined by teacher/manager: up to ¼ point
  • Excessive phone use: 1 point

Immediate Disqualification

You will be immediately disqualified from the program for the following:

  • Hitting or inappropriately touching a child.
  • Leaving children unattended, especially if an incident occurs.
  • Being unprofessional in the classroom (cursing, talking back to staff, talking back to students).

Prohibited Actions

  • Do not be on your phones if you are supposed to be watching the kids.
  • Do not zone out or sit passively in the corner of the classroom.
  • Do not initiate inappropriate contact with students for your safety and theirs (Piggy back rides, swinging students by the arms, or any contact where they an be hurt).
  • Do not leave students unattended for any reason.

Expected Behavior

  • Find ways to be helpful. Communication is key, make the most of your time!
  • Assist the teacher in prepping materials.
  • Help students follow along in class.
  • Be proactive and engage with the activities.

Volunteer Hours

  • Volunteer Hours Sheets/ Verifying your hour : Video Training
  • If you have Specific Forms that I need to fill out for your school please email them to volunteer@calcolor.org, if they need an ink signature please notify me in the email.
  • Forgot to clock in? You can add hours after your missed shift
    • App: Menu (upper left) -> Add Hours -> Select Camp Week -> Add Hours
    • Website: Menu (your profile pic, upper left) -> Opportunity Responses -> Options (select action) -> Add Hours
  • Input Incorrect Hours?
    • Email volunteer@calcolor.org
  • Have Non-CalColor Hours to Submit?
    • Since we are a certifying Non-Profit,  we can approve Non-CalColor hours, we will verify your hours and add it towards getting your award
    • To submit your hours please email volunteer@calcolor.org, with a list of your hours and contact info of the organization you volunteered at so we can verify that you did complete the hours.
    Need to Report being Late or Absent?
    • Email volunteer@calcolor.org